Easy Read Services
Easy Read services that make information clear, simple and accessible
Helping you communicate with everyone through thoughtful design and inclusive formats
At VoiceBox, we believe accessibility starts with understanding. Our Easy Read services make complex information and designs easier to read and understand, without losing the meaning or intent of your message.
We translate your documents into Easy Read format, combining plain language, structured layouts, simple design and supportive imagery. Our design team uses professional DTP (desktop publishing) to create polished, compliant materials that meet accessibility best practices, including low colour vision design and other alternative formats.
We can also make your content accessible across multiple formats, including editable Word files, accessible PDFs, and multimedia with subtitles, voiceovers and transcripts.
Ready to get started? Contact us today and find out why we score 4.7* on Trustpilot.
"It's lovely to work with someone who truly values and understands the importance of accessibility. Thanks Ffion!"
"We are really lucky that VoiceBox could help us fulfil our mission of inclusivity and accessibility; and help us raise the calibre of our event."
"I'd highly recommend VoiceBox. Not only was the cost fair, but the customer service was second to none."
- Accessibility-first support, tailored to your content and audience
- Honest advice on Easy Read and alternative formats
- End-to-end, dedicated project management
- Trusted by global brands, non-profits, broadcasters and event organisers
- Global-ready services, delivered at scale
- Flexible solutions for WCAG, events, videos and more!
Contact us today for a free quote or accessibility consultation.
How our Easy Read services work
At VoiceBox, accessibility and clarity guide every stage of our Easy Read process.
We combine expert language adaptation with thoughtful design and desktop publishing to ensure your information is truly inclusive and easy to understand.
- Review and plan: We start by reviewing your existing materials to understand your audience, goals and any legal or organisational accessibility requirements. It's always worth considering who the adaptation is for.
- Translate into Easy Read format: Your materials can be adapted for clear structure and language. Each section is supported with meaningful imagery or icons that reinforce the message rather than distract from it.
- Design and DTP: Our design team applies accessible DTP (desktop publishing) techniques to make your content easy on the eye and simple to navigate. We can create low-colour-vision-friendly layouts, use high-contrast palettes, and keep designs uncluttered for maximum readability.
- Deliver in the format you need: We produce Easy Read materials in multiple formats, from editable Word documents and accessible PDFs to subtitled videos and transcripts for multimedia projects. This ensures your audience can engage with the content in the way that suits them best.
- Final accessibility review: Before delivery, every project is checked against recognised accessibility standards to make sure your content not only looks good but is genuinely inclusive.
Why choose VoiceBox for Easy Read
Easy Read and accessible design isn’t an afterthought, it’s part of our mission to make every piece of communication inclusive!
From simplifying language to designing for low-colour-vision users, we help you reach everyone with clarity and care.
Our DTP team focuses on clean layouts, clear structure and high-contrast, easy-to-read designs. Every image, heading and colour choice is there to support comprehension and inclusion.
We also provide subtitles, captions, transcriptions, audio description, sign language interpreting and other alternative formats, creating a consistent, accessible experience across every format.
Fully managed, end to end
We manage the entire Easy Read process from start to finish.
Our team reviews your original content, adapts the language and structure, and designs Easy Read materials that are consistent and audience-focused.
We’ll also advise on tone, layout and imagery to ensure the final result truly supports understanding.
Easy Read across content types
We provide Easy Read formats for a wide range of materials, including:
- Public information and guidance
- Policies, reports and summaries
- Forms and instructions
- Educational and training content
- Event information and communications
- Digital documents and PDFs
Whether you need a single document or a larger rollout, we tailor our approach to your audience and goals!
They have always been helpful and friendly, no matter what deadlines we threw at them!
- Accessibility-first support, tailored to your content and audience
- Honest advice on Easy Read and alternative formats
- End-to-end, dedicated project management
- Trusted by global brands, non-profits, broadcasters and event organisers
- Global-ready services, delivered at scale
- Flexible solutions for WCAG, events, videos and more!
Contact us today for a free quote or accessibility consultation.
What are Easy Read documents?
Easy Read documents present information in a simple, clear way; using plain language, short sentences, larger readable fonts, and supporting visuals (such as icons or pictures).
Why is design and desktop-publishing (DTP) important for Easy Read?
Good design and DTP play a crucial role in Easy Read materials.
Layout, font size, spacing, imagery, colour choices and structure all affect how well the reader can understand the information.
Without appropriate design, even simple text may become difficult to follow.
What types of content can be converted into Easy Read format?
Almost any type of content can be adapted: policies, reports, user-guides, training materials, websites, forms, and infographics.
Can you also adapt materials suitable for people with low colour vision?
Absolutely! Our design and DTP specialists understand how colour perception varies and create layouts that remain clear and legible for people with low colour vision.
Can you also produce high-contrast designs for accessibility?
We create materials that maintain strong contrast between text, images and background colours, following recognised accessibility standards such as WCAG contrast ratio guidelines.
Our team ensures that text remains easy to read on screen and in print, supporting people with low vision, older readers and anyone viewing content in bright or low-light environments.
VoiceBox: Your go-to multimedia agency
- Versatile: Since 2014, we’ve supported projects across every sector, from education, eLearning and public services to film, broadcast, gaming and advertising. Whether you need subtitling, voice overs, audio description or full post-production workflows, our team adapts to your needs and audience.
- Collaborative: We see every project as a partnership. Our experts work closely with you to understand your goals, audience and creative vision, offering free accessibility and localisation consultations to make sure your content reaches everyone it should.
- Flexible: We know content creation can move fast, with deadlines shifting, scripts changing and priorities evolving. That’s why we build flexibility into every workflow, adapting quickly while maintaining the highest standards of quality and inclusivity.
